Personal Assistant to the Managing Director
Purpose of the Role:
The Personal Assistant (PA) to the Managing Director (MD) plays a key role in supporting the leadership of Holt JCB by providing high-level administrative and project coordination support. This position ensures the MD remains informed, engaged, and focused on strategic priorities and operational objectives. The PA will also support the MD and Sales Director in producing management reports, coordinating business projects, and maintaining alignment across departments.
Key Responsibilities:
Executive Support
• Provide comprehensive administrative and organisational support to the Managing Director.
• Manage the MD’s diary, meetings, and correspondence, ensuring time is allocated effectively.
• Prepare meeting agendas, take minutes, and follow up on actions to ensure completion.
• Act as the main point of contact between the MD and internal/external stakeholders.
Project Management Coordination
• Support the MD in coordinating and monitoring key business projects.
• Track progress against milestones, deadlines, and deliverables, escalating risks or delays as appropriate.
• Liaise with department heads to ensure project updates and documentation are current.
• Maintain a central register of ongoing projects and priorities.
Reporting & Business Analysis
• Prepare and format regular management reports and presentations for the MD and Sales Director.
• Collate data and insights from across the business to support strategic decision-making.
• Ensure accuracy and consistency in reporting metrics, project updates, and performance reviews.
Business Support & Communication
• Keep the Managing Director engaged and informed on business performance, operational needs, and key objectives.
• Coordinate and communicate updates to ensure alignment between departments and senior management.
• Support the organisation of leadership meetings, conferences, and business reviews.
Skills & Experience Required:
• Proven experience in an Executive Assistant or PA role supporting senior management or directors.
• Strong organisational and project coordination skills.
• Excellent written and verbal communication, with attention to detail.
• Proficient in Microsoft 365 (Excel, PowerPoint, Teams, and Outlook).
• Ability to manage multiple priorities and maintain confidentiality at all times.
• Comfortable working in a fast-paced, dynamic environment.
• Experience in reporting, data collation, or project tracking is highly desirable.
Personal Attributes:
• Highly organised, proactive, and adaptable.
• Strong problem-solving and critical thinking skills.
• Professional, confident, and approachable.
• A team player who can work cross-functionally.
• Driven by results and continuous improvement.
Benefits:
• Competitive salary and company benefits package.
• Opportunity to work within a leading regional distributor for JCB equipment.
• Exposure to strategic projects and high-level business operations.
Apply online
Use this form to register your interest in this role and we'll be in touch. We look forward to hearing from you.
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About Holt JCB
First established in 1979, Holt JCB is the appointed JCB Dealer for South West England and South Wales.
We operate seven depots conveniently located across the region, which act as a hub for our local sales, parts, attachments and service teams. All of whom understand their local area and bring in-depth knowledge and experience of ‘everything JCB’ throughout your journey with us.
As a family business our primary aim is to ensure that we deliver first-class customer care so that you, our customers, make Holt JCB your supplier of choice well into the future.